Meeting Cost Calculator
Discover how much your meetings really cost. Enter attendee salaries and meeting duration to see the total cost, cost per minute, and the annual impact of recurring meetings on your organization's budget.
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How to Use
- 1 Enter attendee information — Choose between average salary mode or detailed by-role breakdown. Add the number of attendees and their annual salaries.
- 2 Set meeting duration — Enter the meeting length using preset buttons (15m, 30m, 1h, etc.) or input custom hours and minutes.
- 3 Configure options — Select your currency, optionally include benefits overhead (30% typical), and see the calculated meeting cost instantly.
- 4 Use the live ticker — Start the live meeting timer to see costs accumulate in real-time. Perfect for running during actual meetings to track spending.
Frequently Asked Questions
How is meeting cost calculated?
Meeting cost = hourly rate × hours. Hourly rate is annual salary divided by 2,080 working hours per year (40 hrs × 52 weeks). Benefits overhead adds 30% for healthcare, taxes, etc.
What's included in benefits overhead?
Benefits typically add 20-40% to salary costs, including health insurance, retirement contributions, payroll taxes, and other perks. The default 30% is a common industry estimate.
How do I use the live meeting ticker?
Click 'Start Meeting' before your meeting begins. The timer counts elapsed time and shows the running cost. Use it in presentations to make meeting costs tangible.
How do recurring meeting costs add up?
Daily meetings multiply cost by 260 working days/year. Weekly by 52 weeks. Monthly by 12. A $500 weekly meeting costs $26,000/year - often more than an employee!